United States Department of Transportation
i
Kentucky Transportation Cabinet E-Ticketing Peer Exchange [Tech Brief]
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2024-05-01
[PDF-290.38 KB]
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Abstract:The Kentucky Transportation Cabinet (KYTC) is an early adopter of e-Ticketing. KYTC conducted its first pilots on five asphalt resurfacing projects in the summer of 2018, and completed 41 e-Ticketing projects between 2018 and 2022. KYTC used a special note and bid item to include a fleet management solution for e-Ticketing for these projects. In response to the COVID-19 pandemic, KYTC released Construction Memorandum 20-01, Contactless Ticketing, which permitted other forms of electronic tickets, including pictures, and PDFs to meet contactless and social distancing needs on construction projects. KYTC has been advancing with the implementation of e-Construction technologies since 2009, and has already implemented the use of electronic plan sheets and contract documents, electronic bidding, and ProjectWise® for a document management system. KYTC has also equipped its field inspectors with iPhones® and iPads® for mobile devices and Dell® tablets with Citrix® with access to AASHTOWare® SiteManagerTM. After a series of pilots, KYTC paused the pilot program to conduct an evaluation of the pilots and solicit feedback from the contractors and KYTC staff on their experiences. KYTC has been signing into mobile applications of the contractors’ fleet management products to obtain e-Tickets. Recognizing the challenges with handling multiple products, KYTC decided to procure a vendor-based web portal solution to receive tickets electronically from preauthorized material suppliers regardless of the fleet management products they use. After completing an internal testing of candidate vendor portal solutions, KYTC is gathering user feedback and is in the process of procuring a portal. To advance the e-Ticketing practice to the next level, KYTC consulted the Iowa Department of Transportation (IOWADOT), who successfully adopted e-Ticketing, through a peer-to-peer exchange. The Federal Highway Administration (FHWA) sponsored a day-and-a-half-long peer-to-peer exchange in Ames, Iowa, on December 13 and 14, 2022. The meeting included representatives from FHWA, KYTC, and IOWADOT; Manatt’s, a concrete producer from Iowa; and two subject matter experts from the EDC contractor’s team. IOWADOT was the host and provided meeting room facilities. The meeting included a combination of presentations, panel discussions, and question and answer sessions.
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