Help Center

Many Stacks records have bibliographic citations for their work. To export bibliographic citations from one or more documents, follow the process below:

What Are the Steps to Add a New Item to the ROSA P Library?

Before You Begin

Ensure that the publication you want to add to the library has been authored by at least one DOT employee, including contractors, or is funded by the DOT. Also, please search ROSA P to ensure that the item is not already preserved in the repository. You may wish to use the Advanced Search feature, as it allows you to fine tune your search.

Steps

1. Email Request: Send an email request to publishinghd@cdc.gov
2. Receive Submission Template:A library member will respond with a submission ingest template for you to fill out.

3. Complete Template:Fill out the template with as much information as possible and send it back to publishinghd@cdc.gov for processing.

   The Following fields are REQUIRED for an item to be added to CDC Stacks:

   • Title
   • Description
   • Subject
   • Corporate Author
   • Published Date
   • Main Document URLs (or attach documents, or documents path to the email request) Example: https://www.cdc.gov/nchs/data/nvsr/nvsr73/nvsr73-05.pdf or \\cdc.gov\project\NCHS_File_Share\NewJobRequest\datarequest
     NOTE: -Completing non-mandatory fields is crucial for the discoverability of your content.
4. Submit Template: Send the completed template and the publication's Main Document URL or Document Path to the CDC Stacks Helpdesk at publishinghd@cdc.gov.
5. Processing Time: Allow 10 business days for your publication to be added to Stacks.
6. Notification: You will receive a notification once your request is completed.

Where can I find information on 508 Compliance?

As noted on the U.S. Department of Health and Human Services Digital Accessibility page, "As a Department of the federal government, we are required to abide by the Section 508 legislation. Section 508 of the Rehabilitation Act of 1973, codified at section 29 USC 794d, as amended, ensures those with disabilities have equal access to government information as contained on information and communications technology (ICT), and thereby to the government employment, programs and services to which all citizens are entitled."

To be more specific, all public facing electronic documents published after March 23, 2018, must be accessible according to the Information and Communication Technology (ICT) Standards and Guidelines 83 FR 2912 Final Rule as published in the Federal Register https://www.federalregister.gov/documents/2017/01/18/2017-00395/information-and-communication-technology-ict-standards-and-guidelines

You can find more information on Section 508 Compliance at the following links:

• HHS Accessibility & Section 508 | HHS.gov
• Home | Section508.gov
• U.S. Access Board Information and Communication Technology page

How do I request assignment of a Digital Object Identifier (DOI) for my materials?

To assign a DOI to your publication, follow these steps:

1. Contact Your Publisher:Most publishers provide DOIs upon publication.
2. Request from CDC Stacks: If your publisher does not provide DOIs, CDC Stacks can generate one for you through Crossref. Send a request to publishinghd@cdc.gov.

What Types of Materials Accepted in the ROSA P Library?

Any publication authored by one or more DOT employees (including contractors) or funded by the DOT can be added, provided it is Section 508 compliant. Exceptions are made for archival and historical materials, but a 508 compliant version must be provided upon request. The following file types are not accepted: .html, .htm, or exe.

What is a Collection?

A Collection in the CDC Stacks Library refers to items that address a shared topic. Searching within a collection helps narrow your search.

Who are Authorized Users of the CDC Stacks Repository?

The repository is available indefinitely for public health professionals, researchers, and the public, providing free access.

What Documents are Listed in the "Recent Additions" Area of the Site?

The “Recent Additions” section lists documents newly added to the repository within the last 30 days.

How often is the home page updated?

The spotlight highlights and quick links are added and updated by the agency catalogers based on the agency's need and timelines.

What determines the order of items of how items are returned from search?

Relevancy is the quality of results returned from a query, encompassing both what documents are found, and their relative ranking (the order that they are returned to the user.) 

How are documents scored ?

Here is the link if anyone would like to know exact mathematical formulas used behind calculating score.

Mathematical formulas used behind calculating score

By default, a "TF-IDF" based Scoring Model is used. The basic scoring factors:

• TF stands for term frequency - the more times a search term appears in a document, the higher the score
• IDF stands for inverse document frequency - matches on rarer terms count more than matches on common terms
• coord is the coordination factor - if there are multiple terms in a query, the more terms that match, the higher the score
• lengthNorm - matches on a smaller field score higher than matches on a larger field
• index-time boost - if a boost was specified for a document at index time, scores for searches that match that document will be boosted.
• query clause boost - a user may explicitly boost the contribution of one part of a query over another.

Stacks uses boost at query time on following metadata fields

• mods.title^10
• mods.ss_doi^10
• mods.sm_localCorpName^10
• mods.grants^10
• mods.name_personal^5
• mods.name_corporate^5
• mods.name_conference^5
• mods.subject_topic^3
• mods.genre^3
• mods.abstract^2
• content^2
• mods.publisher_url ^2
• mods.related_original ^2

Doing an explicit sort in the SOLR query will ignore the relevancy scores.