Recovering full repair costs of INDOT infrastructure damaged by motor vehicle crashes : [technical summary].
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Recovering full repair costs of INDOT infrastructure damaged by motor vehicle crashes : [technical summary].

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      Technical summary; Sept. 2011.
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      There are approximately 4,000 instances per year that require infrastructure located along right-of-way maintained by the Indiana Department of Transportation (INDOT) to be replaced or repaired due to motor vehicle crashes. This infrastructure includes guardrail, cable barriers, crash attenuators, lighting structures, signs, bridges, culverts, fences, traffic signals, pavement, and site earthwork re-grading to restore proper roadway drainage. A common example of infrastructure damage is shown in Figure 1. The guard rail pictured was damaged in early 2010 and subsequently repaired in the spring of 2010. In the spring of 2009, Seymour District Traffic Systems Engineer Ed Cox and Professor Darcy Bullock conducted a preliminary screening of INDOT’s cost recovery process and drafted a research need statement. In the fall of 2009, research project SPR-3411 was initiated with Purdue University to assess the fiscal effectiveness of INDOT recovering the full repair costs associated with repairing infrastructure damaged by motor vehicles. As part of the SPR-3411 project, Purdue surveyed all 50 states on their reimbursement practice and received responses from 41 states. Follow-up email and phone calls with 13 states and a webinar on September 15, 2010 provided opportunities to clarify details on best practices used by other states and to begin to synthesize those recommendations. In addition to reviewing practices of other states, the research team consulted a variety of INDOT stakeholders, including Unit Foreman, District Staff, District Highway Maintenance Directors, Central Office Accounting Staff, and Deputy Commissioners to conduct a top-to-bottom assessment of INDOT practices and develop consensus on what practices would be most appropriate for Indiana. These consensus ideas were then further vetted by the research team through a series of field visits to crash sites, review of internal paperwork associated with those crashes, and analysis of invoicing timelines and collection rates.
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