Increased Efficiency Through Integrated Project Filing
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Increased Efficiency Through Integrated Project Filing

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Details:

  • Creators:
    Morrow, James E
  • Corporate Creators:
    Strategic Management Solutions, Incorporated
  • Corporate Contributors:
    South Dakota. Department of Transportation. Office of Research
  • Subject/TRT Terms:
  • Publication/ Report Number:
    SD93-10-F
  • Resource Type:
    Tech Report
  • Geographical Coverage:
  • Edition:
    Final Report
  • Corporate Publisher:
    South Dakota. Department of Transportation
  • Abstract:
    Construction project documentation is vitally important to completing construction projects efficiently and effectively. Multiple functional, organizational and geographic entities must precisely coordinate activities to maximize productivity. Information is distributed widely to keep respective parties informed and this has led to duplication of effort to sort, file, retrieve, refile, copy, and merge/purge the redundant files. Individual offices within the South Dakota Department of Transportation (SDDOT) maintain separate files leading to duplication, inconsistency and occasional loss. The bottom line is that construction progress may be delayed. The first objective of the research was to assess the need for an automated, integrated project filing system for department- and consultant-prepared documents in SDDOT's central and field offices. This was accomplished by conducting surveys and interviews with SDDOT management and operational personnel to uncover operating procedures, problems encountered and suggestions for improvement. The second objective was to identify appropriate technologies for integrating construction files into a single inclusive file accessible to all of SDDOT's central and field offices. This objective was accomplished by conducting interviews with other state DOT and commercial engineering organizations as well as researching what the information technology industry could offer. The third objective was to develop a plan to effectively implement these technologies, assessing costs and benefits of advanced document management technology as applied to SDDOT. A conceptual system was designed, an estimated cost was established and operational, strategic and economic benefits of applying the system were estimated.
  • Format:
    PDF
  • Funding:
    310212
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