United States Department of Transportation
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Review of the UDOT Procurement Process for a Maintenance Management System
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2018-06-01
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By Zilay, Rob
[PDF-6.67 MB]
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Edition:Final Report January 2019 to June 2019
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Abstract:The Utah Department of Transportation (UDOT) contracted with Dye Management Group, Inc. (DMG) to conduct an outside review of the process to procure a maintenance management system (MMS). In March of 2018, UDOT issued a request for proposal (RFP) for a commercial off-the-shelf (COTS) maintenance management system. After receiving and evaluating proposals and conducting presentations and demonstrations, UDOT selected two vendors for final evaluation. However, neither vendor solution was considered an ideal fit as proposed. As a result, UDOT cancelled the MMS RFP. Since that time, UDOT has been refining the scope of work in order to identify a successful vendor. The results of this research project will assist UDOT in assessing the initial procurement process, evaluating the work-to-date on a new procurement process, and developing recommendations to help ensure UDOT is able to agree upon a vendor which will serve it best. This includes: • Enhancing functional and technical requirements • Refining the scope of work for a new MMS RFP • Recommending improvements to the procurement process • Summarizing results and lessons learned that may be shared with other states as best practices
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