Methods to expedite and streamline utility relocations for road projects.
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2014-12-01
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Abstract:This report describes best practices and tools to streamline and expedite utility relocations when they
are required as part of road construction projects. As part of this effort, a research team from the
Kentucky Transportation Center (KTC) conducted extensive qualitative research that involved mapping
current practices at the Kentucky Transportation Cabinet (KYTC) and reviewing utility manuals from
KYTC and other state transportation agencies. The KTC research team also conducted in-depth
interviews with KYTC engineers and staff as well as representatives from utility companies (UCs). Based
on the data from these investigations, KTC developed a number of recommendations to improve
interactions between KYTC and UCs. A number of the proposed improvements relate to training and
coordination. For instance, fostering better coordination between KYTC and UCs early in the design
process can prevent unexpected delays from hampering the construction process, cut down on the
impacts to utilities, and allow for the exploration of alternative design options to identify those that will
minimize expense while optimizing efficiencies and shortening project duration. Preconstruction
meetings facilitate improved communication between KYTC and UCs, and set the stage for holding
follow-up meetings throughout the construction process. All of these suggestions will forge better
communication and therefore lead to stronger coordination between the Cabinet and UCs. The research
team organized the suggested practices according to use and benefit while also itemizing some of the
drawbacks associated with using those respective practices. The guidance provided in this report will
provide KYTC utility staff with the knowledge of best practices, while also informing them on the
circumstances under which each should be implemented. To accompany the summary of best practices,
KTC researchers developed a method of risk assessment to determine the level of difficulty a project
may expect when utility relocations are necessary. This model, which uses multiple linear regression, has
robust predictive utility (R2
= 0.84), and will offer KYTC staff insights into what best practices are most
compatible with the level of risk faced. This study presents several valuable tools along with organized
best practices and guidance for STAs’ utility coordinators. When used pragmatically, these methods will
assist in STAs and UCs in identifying problematic projects early in their life to resolve any issues.
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